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Information, advice and support for small business owners, right here on the Len Valley Bookkeeping website.

Issue 11: 5 Ways to  prepare your business for the summer

Issue 11: 31/5/24 
5 Ways to prepare your  business for the summer

As June rolls around, the anticipation of summer brings excitement for us at Len Valley Bookkeeping, as we look forward to sports days (hopefully dry ones!) and end of school year celebrations. On the work front it’s so nice to finish work and it still feel like daytime. But we also sense the touch of anxiety that business owners are feeling. Balancing the demands of your business with the desire to enjoy the sunshine can be challenging, and it makes sense. You have a lot going on. We’re here to help you enjoy the best summer you’ve ever had, and in this article, we’re pleased to share five ways to prepare for the summer, ensuring both your business and personal life run smoothly.


1. Organise Your Finances                                                                             

Before diving into summer activities, take some time to organise your business finances. Review your cash flow, update your bookkeeping records, and ensure all invoices are up-to-date. Late payments can disrupt your cash flow and create unnecessary stress, so consider implementing a more efficient invoicing process. This will help you stay on top of your financial situation and avoid any surprises during the summer months.


Tip: Consider using bookkeeping software to automate invoicing and payment reminders. This will save you time and reduce the chances of late payments.


2. Plan for Staff Holidays

Summer is a popular time for employees to take holidays. To ensure your business continues to operate smoothly, create a holiday schedule. Encourage your team to book their holidays in advance, allowing you to plan for any necessary cover. This will help prevent staffing shortages and ensure everyone can enjoy their time off without disrupting business operations.


Tip: Use a shared calendar or project management tool to keep track of holiday requests and ensure there’s always adequate cover.


3. Streamline Your Operations

Efficient operations are key to a stress-free summer. Evaluate your current processes and identify areas where you can improve efficiency. Implementing new software or tools can help automate repetitive tasks, freeing up your time to focus on more strategic activities. Streamlined operations will not only improve productivity but also make it easier to manage your business while enjoying the summer.


Tip: Look into tools like project management software, CRM systems, and bookkeeping software to help streamline your business processes.


4. Schedule Downtime

While it’s important to keep your business running smoothly, it’s equally important to schedule some downtime for yourself. Taking regular breaks and enjoying summer activities can boost your mental health and productivity. Plan your time off in advance and communicate it to your team and clients. This will allow you to recharge and return to work with renewed energy and focus.


Tip: Consider setting up an out-of-office email response to inform clients of your availability and ensure they know when to expect a response.


5. Let your Clients know

Summer is a great time to strengthen relationships with your clients. Send out a newsletter with updates on your business, share useful tips, and let them know about any special summer promotions. How about a summer drinks reception at your offices? It’s a great way to keep your business top-of-mind, even during the slower summer months.


Tip: Use social media to share behind-the-scenes glimpses of your summer activities, showcasing the human side of your business. This can help build rapport and trust with your clients.


Final Thoughts

Preparing for summer doesn’t have to be overwhelming. By organising your finances, planning for staff holidays, streamlining operations, scheduling downtime, and engaging with clients, you can enjoy a smooth and enjoyable summer season. Taking these steps will help you make the most of the summer months without sacrificing your business’s success.


Enjoy the season while keeping your business on track. With a little planning and preparation, you can achieve both. Reach out to book a free call with our team Here’s to a productive and enjoyable summer!

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Telephone: 07923 465258

E-mail: karen@lenvalleybookkeeping.co.uk

Len Valley Bookkeeping, based in Lenham, Kent

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